Event & Wedding
Frequently Asked Questions

Venue Information & Facilities:

 

What is the maximum capacity of the venue?

Our maximum indoor seated capacity is 180 guests, expandable to 250 with a marquee extension. The ceremony area accommodates approximately 88 seated guests, with ample standing room. Please note, our car park accommodates up to 90 cars, and for larger numbers, a coach service may be required.

 

What time can I hire the venue till?

Standard wedding venue hire is until 12 midnight. You may request an extension to our licence until 1am. Please discuss with us.

 

Can we customise the marquee arrangement?

Yes, our main marquee offers flexible space that can be sectioned to create an intimate space, and we can add extensions if needed. We will set tables and chairs out per your requested furniture layout. Our experienced team will guide you through all available options.

 

How much is the marquee extension?

The marquee extension takes 3 days to put up and is approximately £1500+VAT. This would give you an additional 6 tables space.

 

How many can you seat at your tables?

Our circular tables seat up to 10, but we recommend 8/9 for comfort. Our trestle tables seat 6.

 

Is Crown Hall Farm wheelchair accessible?

Yes, with two disabled parking spaces, accessible toilets, wheelchair-friendly paths to the marquee, and a flat marquee floor.

 

Are baby changing facilities available?

Yes, our toilets include a baby changing area.

 

Is the venue heated?

Yes, the marquee is temperature controlled with both heaters and air conditioning.

 

Do you allow pets?

Yes! We love animals here at Crown Hall Farm and encourage your pets to be part of your special day, however we do not allow pets to stay in our on-site accommodation.

 

 

Catering & Drinks

 

What catering options are available?

We work with various catering companies offering a range of styles, from sit-down meals to buffets, hog roasts, afternoon tea, BBQs, and more. Check our catering options here by clicking here.

 

Is crockery and cutlery included?

If you use our in-house catering, crockery and cutlery is included.

If you choose to use your own caterers, they will need to provide everything, and take everything away with them.

 

Do you provide linens?

We provide white table cloths only. If you prefer another colour, you will need to source this. We do not provide napkins as these typically tie into your décor colour scheme.

 

Can I provide my own catering supplier?

Should you wish to use your own caterers, they will need to have £5 million public liability insurance and a 5-star food hygiene certificate. Use of your own caterer will incur a service charge to Crown Hall Farm. Please contact us to discuss further.

 

Can I customise the menus?

Yes! Something we pride ourselves on is the ability to allow you to fully customise your wedding menu to ensure it’s exactly what you want. From just a simple dish swap to including a special family member's recipe – we’ll make sure your food is exactly what you want it to be.

 

Can we supply our own wine and drinks?

Only drinks purchased at Crown Hall Farm are allowed on-site. In certain instances, bringing your own drinks may be allowed with a corkage fee. Contact us to discuss.

 

Do you accept bank cards at the bar?

Yes, we accept both cash and cards at the main bar.

 

Do you accommodate special dietary requirements and request?

Yes, we will cater for all dietary requirements. Please get in touch to discuss further if required.

 

 

Accommodation:

 

Is there accommodation on-site?

Crown Hall Farm offers three luxury en-suite rooms. Learn more about our accommodation by clicking here.

 

What time can I check in?

Check in is from 2pm.

 

What time is check out?

Check out is by 10am the following day.

 

How many people do the rooms sleep?

Each room accommodates 2 guests only. We do not have any additional pull-out beds. You may bring a portable crib for babies.

 

Is there other accommodation nearby?

Yes, we have a long list of various types of accommodation we can share with you, from 3 minutes away. Please get in touch and we will happily share.

 

Do you provide breakfast?

If you book our on-site accommodation, we provide you with a continental style breakfast hamper to enjoy the next morning.

 

Are the rooms suitable to get ready in the morning of the wedding?
Yes, our "Sandringham" room has a small area for getting ready in with mirrors and chairs. This is ideal for a small group of up to 5.

Please note the rooms can be accessed from 2pm on check-in day, so if you require use for getting ready in before your wedding, the room should be booked for the night before.

For larger groups, we can offer you our meeting room space. Please get in touch to discuss the hire fee of this room.

 

 

Transport:

 

Can I leave my car in the car park overnight?

Yes, cars can be left in the Crown Hall Farm car park overnight at the owner's risk but must be collected between 9 and 10am the next morning at the latest.

 

Can you recommend a local taxi company?

Yes, phone numbers of local companies are available on request.

 

Do you allow buses on site?

We have space for buses, but we would advise that your chosen bus company get in touch and carry out a risk assessment prior to your event so that they are familiar with the location and bus parking area.

 

Is there a driveway for a car to take me to the ceremony area?

Yes, there is a designated route for your wedding car to take you to the top of the aisle at the outside ceremony location.

 

 

Viewings:

 

Can I see the venue before I book?

Absolutely! Book a visit during our weekly viewings on Tuesdays. We also have selected Saturdays throughout the year where we host an Open Day. Individual appointments are also available. Click here book a viewing.

 

What happens at a viewing?

We will show you round the venue and any area you may use on your day. We will then sit down with you and discuss the options and ideas you may have. The next day, we will send you a bespoke quote (or quotes!) based on the discussion for you to review and get back to us. We will happily send as many quotes as you need to get the perfect package for you.

 

Can I bring my family and friends to viewings?

Of course! Feel free to bring friends and family on any visit. Picking your venue is an important decision so we understand getting other opinions is a great way to help you.

 

 

Wedding-Specific

 

Can we have a civil ceremony at Crown Hall Farm?

Yes, Crown Hall Farm is licensed for civil ceremonies, offering picturesque locations for your vows.

 

What if it rains?

We are licensed to hold ceremonies both outside at our rustic boat house and inside the marquee. On the day, if the weather doesn’t look favourable, we will prepare both locations for your ceremony. When the registrar arrives, they have final say on where the ceremony must take place.

 

Do we have exclusive use of the venue for our wedding day?

Yes, Crown Hall Farm is an exclusive wedding venue. Our grounds, car park, and marquee will be entirely yours for the duration of your wedding.

 

Who will be present from Crown Hall Farm on our wedding day?

Other than you and your guests, we will staff the bar and you will be supported by one of our wedding coordinators to ensure your day runs smoothly.

 

Should I get wedding insurance?

We strongly encourage all couples to get wedding insurance to protect against unforeseen circumstances.

 

How do I secure my wedding day?

To secure your wedding date, we ask for a "save-the-date" deposit of £1,200 (inc. VAT), you must also sign our Terms & Conditions document, and sign your contract. Your date will not be secure until these three things are complete.

 

Is the ceremony price included?

As some couples may choose not to get married on-site, and just host their wedding reception with us, we do not include a ceremony price with our venue hire fee.

If you choose to have your ceremony on-site we will add on a fee which allows for us to prepare the ceremony areas.

 

Do I need to book the registrar or celebrant?

Yes, this is up to you to book. As we are in the county of Lincolnshire, this is through Lincolnshire County Council. If you need further information please get in touch.

 

 

Décor

 

Are there any restrictions with décor?

We ask you to not hang anything from the sides or ceiling of the marquee due to restricted weight limits, and please avoid fixing anything in place with something that might cause permanent damage. If you’re not sure, please get in touch. Other than that, you can decorate as you like!

 

Do you allow confetti?

Dried flower petals are allowed near the boat house/ceremony space, but not in the form of non-biodegradable confetti like party poppers, rice, or paper. Guests are asked to keep all confetti away from the lake as this may harm the fish and other wildlife. Bubbles are preferred.

 

Are we allowed to have candles?
We only allow LED candles inside the marquee due to health and safety fire regulations.

 

Can I access the venue the day before to set up?

Standard hire allows access from 10 am on the day of your wedding. Access the day before depends on availability and can be confirmed four weeks before your wedding day.

If you are booking the venue for a private or corporate event, additional time for set up must be requested and will be charged.

During the peak season the spare time between successive events is short. Talk to us and we will do our best to accommodate your request. 

 

Do you provide napkins?

We do not provide napkins as these typically tie into your décor colour scheme. Please arrange napkins for both daytime and evening food if required.

 

 

Entertainment

 

Can we have fireworks or sky lanterns during our event?

Fireworks are not allowed due to our proximity to an equestrian centre and a main road. Sky lanterns are also strictly forbidden.

 

Can I organise my own DJ or entertainment?

Our standard venue hire fee includes a DJ and evening disco. However, if you prefer your own entertainment, please discuss it with your wedding coordinator.

 

Do you allow bands?

Yes we do. They must play through our speaker system and discuss with us before the event. Electric drum kits only.

 

We don’t know where to find entertainment and activities, can you help?

Of course! Crown Hall Farm is owned by a family who, via their established events company, have been helping couples plan their wedding entertainment for nearly 20 years. If you want a fun and stress-free day that goes without a hitch, then you have come to the right place.