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Supplier Terms and Conditions

Suppliers Terms and Conditions

The supplier shall:

  • Provide the Goods and/or Services in accordance with the Purchase Order and these terms and conditions;

  • Meet any performance dates and times for the supply of Goods and/or Services specified in the Purchase Order or notified to the Supplier by Crown Hall Farm;

  • Replace any goods that are damaged belonging to Crown Hall Farm within 1 week; or within an agreed timeframe.

  • Co-operate with Crown Hall Farm in all matters relating to the supply of the Goods and/or Services, and comply with all instructions of Crown Hall Farm that are reasonable to do so;

  • Supply the Goods and/or Services with the best care, skill and diligence in accordance with industry best practice;

  • Provide your own equipment, risk assessments, public liabilities insurance policies, employers liability insurance policies, Health & Safety Policy;

  • Ensure that all electrical equipment is PAT tested and is certified safe for usage;

  • Use personnel who are suitably skilled and experienced to perform tasks assigned to them, and in sufficient number to ensure that the Supplier's obligations are fulfilled in accordance with these terms and conditions;

  • Ensure the reliability of its personnel by vetting staff appropriately with regards to eligibility to work in the UK, for the handling of any sensitive or confidential information and appropriate level of skill, qualification and training to ensure that the Supplier's obligations are fulfilled in accordance with these terms and conditions;

  • Not do or omit to do anything which may cause Crown Hall Farm to lose any licence, authority, consent or permission upon which it relies for the purposes of conducting its business;

  • Ensure that any area on the property, any appliances, utensils and/or equipment that is used by the Supplier is cleaned and left tidy and appropriate for the next use. A checklist will be provided for catering which must be completed, signed and dated;

  • Always follow the Crown Hall Farm Code of Conduct, and act in a responsible, professional manner which does not affect the overall reputation of Crown Hall Farm and the carefully selected vendors and suppliers it provides.

If the Supplier fails to deliver the Goods and/or perform the Services in accordance with the Purchase Order and these Terms and Conditions, Crown Hall Farm shall, without limiting its other rights or remedies, have one or more of the following rights:

  • To terminate the Contract with immediate effect by giving written notice to the Supplier;

  • To refuse to accept any subsequent performance of the Contract which the Supplier attempts to make;

  • To recover from the Supplier any costs incurred by the Customer in obtaining substitute Goods and/or Services from a third party;

  • Where Crown Hall Farm has paid in advance for Goods and/or Services that have not been provided by the Supplier, to have such sums refunded;

  • To claim damages for any additional costs, loss or expenses incurred by the Customer which are in any way attributable to the Supplier's failure to meet applicable dates and services.

Crown Hall Farm shall:

  • Provide the Supplier with reasonable access at reasonable times to the relevant premises for the purpose of fulfilling their obligations under this Contract; and

  • Provide such information that Crown Hall Farm considers reasonable in order for the Supplier to meet their obligations under this Contract.

Charges and payments

The price for the Goods and/or Services shall be the price set out in the Purchase Order. No extra charges shall be effective unless agreed in writing and signed by the Customer.

In respect of Goods, the Supplier shall invoice the Customer on or at any time after completion of delivery. In respect of Services, the Supplier shall invoice the Customer on completion of the Services. Each invoice shall include such supporting information required by the Customer to verify the accuracy of the invoice, including but not limited to the relevant purchase order number, customer DEAL number and supply date.

In consideration of the supply of Goods and/or Services by the Supplier, the Customer shall pay the invoiced amounts within 30 days from receipt of a correctly rendered invoice submitted.

All amounts payable by the Customer under the Contract are exclusive of amounts in respect of valued added tax chargeable from time to time (VAT). Where any taxable supply for VAT purposes is made under the Contract by the Supplier to the Customer, the Customer shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Goods and/or Services at the same time as payment is due for the supply of the Goods and/or Services.

The Supplier shall maintain complete and accurate records of the time spent and materials used in providing the Goods and/or Services, and the Supplier shall allow the Customer to inspect such records at all reasonable times on request.

For catering Suppliers, final catering numbers may be changed by Crown Hall Farm up to 8 days before the date of the event, this may be a decrease which will reduce the fee. Crown Hall Farm shall provide written notice to the Supplier regarding these changes, and such changes shall be considered valid and effective unless expressly objected to in writing by the Supplier within 5 business days of receiving the notice.

Indemnity, insurance and liability

The Supplier shall keep Crown Hall Farm indemnified in full against all costs, expenses, damages and losses (whether direct or indirect), including legal and other fees and expenses awarded against or incurred or paid by Crown Hall Farm as a result of or in connection with any claim made against Crown Hall Farm by a third party arising out of, or in connection with, the supply of the Goods and/or Services, to the extent that such claim arises out of the breach, negligent performance or failure or delay in performance of the Contract by the Supplier and its employees.

During the term of the Contract, the Supplier shall maintain in force, with a reputable insurance company, professional indemnity insurance, product liability insurance and public liability insurance to cover the liabilities that may arise under or in connection with the Contract, and shall, on the Customer’s request, produce both the insurance certificate in respect of each insurance.

Crown Hall Farm shall in no circumstances whatsoever be liable for any loss of profits or indirect or consequential loss howsoever arising from this Contract.

Any irresponsible or illegal action on the part of the supplier will leave the supplier liable to legal action with all its consequences with the client and Crown Hall Farm.

Except in the case of death or personal injury arising from negligence, Crown Hall Farm shall not be liable for any special, indirect, consequential or economic loss (including loss of profit, business, revenue, goodwill or anticipated savings) however caused and even if foreseeable.


Without limiting its other rights or remedies, Crown Hall Farm may terminate the Contract with immediate effect by giving written notice:

  • In respect of the supply of Services, by giving the Supplier 7 days written notice; and

  • In respect of the supply of Goods, in whole or in part at any time before delivery with immediate effect by giving written notice to the Supplier, whereupon the Supplier shall discontinue all work on the Contract. The Customer shall pay the Supplier fair and reasonable compensation for any work in progress on the Goods at the time of termination, but such compensation shall not include loss of anticipated profits or any consequential loss.

  • It the Supplier commits a material or persistent breach of the Contract and (if such a breach is remediable) fails to remedy that breach within 7 days of receipt of notice in writing of the breach;

  • If an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Supplier (being a company);

  • If the Supplier suspends or threatens to suspend, or ceases or threatens to cease to carry on, all or a substantial part of its business.

Event cancellation

In the event of a cancellation by a customer; Crown Hall Farm deems the Purchase Order irrelevant and will inform the supplier immediately, the following can be claimed for: 8 Days Notice – 100% of the fee, 14 Days Notice – 25% of the fee. Cancellation via the client without prior payment to the management will result in payment to the supplier being delayed until payment has been made.


In the event of non-appearance by the Supplier, a medical certificate or Doctor’s letter must be offered as proof of illness, or a garage or rescue note must be provided as proof of none appearance. This will include any circumstance beyond normal expectations, for example, family bereavement, force majeure etc. Failure to provide adequate proof of non-appearance will result in full costs being claimed via the customer and Crown Hall Farm.


All Crown Hall Farm Supplier(s) are freelance and as such are self-employed and are responsible for their own tax and national insurance liabilities.

Freelance Supplier(s) are not bound to Crown Hall Farm and may, at any time, take on other work subject to the terms and conditions of this agreement.

If, as a consequence of any clerical/computer error, the Supplier receives an over payment of remuneration, the Supplier shall be required to reimburse the full amount to Crown Hall Farm.

Only Crown Hall Farm promotional material may be distributed at a Crown Hall Farm event. Under no circumstances should the Supplier distribute any of their own promotional material of any kind including logos, business cards or promotional packs unless otherwise agreed in writing by Crown Hall Farm.

During the period of your contract and for a period of 18 months after this contract has been terminated, you will not for any reasons, provide supplies or services, solicit or transact business with any client, company or private individual introduced to you by or through Crown Hall Farm. Any Supplier that solicits business outside of these terms will be liable to pay Crown Hall Farm any commission due and an introduction fee of £2500.00 plus VAT.

This Contract may only be amended, superseded, cancelled or any of its terms and conditions waived by written instrument signed by or on behalf of the Customer and the Supplier or, in the case of waiver, of the party waiving compliance.

If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the Contract.

Any non-fulfilment of these Terms & Conditions may result in the contract being ceased.

This Contract will be governed and construed in accordance with the Law of England and Wales and the parties to this agreement submit to the exclusive jurisdiction of the Courts of England and Wales.

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